Lost receipts
Site engineers submit expenses from their phone. No more WhatsApp photos and crumpled paper.
30-Day Free Trial — No credit card required
Budget & Expense Control for Construction Projects
Real-time visibility into every project. Multi-step approvals. VAT-ready reports. One flat fee with unlimited field users.
No credit card required · 30-day free trial · Cancel any time
✓ Unlimited field users
✓ GCC VAT-ready
✓ Multi-step approvals
Why contractors choose ExProTrack
Built to remove the delays that drain project margins.
Approval delays
Expenses stuck waiting for a manager on Eid leave. OOO delegation keeps approvals moving.
Budget surprises
No visibility until the invoice arrives. See committed costs before they become overruns.
Features
Everything you need. Nothing you don't.
Project Budgets
Set budgets per category. Track planned vs actual in real time.
Approval Workflows
Site Engineer → Manager → Admin. Rejection with written reason. Full audit trail.
OOO Delegation
Assign a delegate before Eid or annual leave. Expenses never sit idle.
VAT-Aware Expenses
Gross / net / VAT split. Recoverable vs non-recoverable. One-click quarterly VAT export.
Receipt Attachments
Photo upload from mobile. Locked after approval. 5-year audit trail.
CSV & PDF Export
Clean exports for your accountant. QuickBooks-compatible format.
How it works
From sign-up to full budget control in minutes.
ExProTrack is built to be operational the same day you sign up — no training sessions, no implementation fee.
1
Create projects & set budgets
Add your active construction projects and allocate budgets per cost category — Labour, Materials, Equipment, Subcontractor, and more. Managers and admins see every project in one view.
2
Field teams log expenses
Site engineers submit expenses from their phone — photo of receipt, amount, category, VAT flag. No paper. No WhatsApp photos. The expense enters the approval queue immediately.
3
Managers approve, budgets update
The manager reviews, approves, or rejects with a written reason. Budget vs actual updates in real time across the admin dashboard. Approved expenses are locked and audit-trailed permanently.
4
Role-specific dashboards
Each user role — Admin, Manager, Field Engineer — sees a tailored dashboard. No clutter. Admins see the full portfolio; engineers see only their assigned projects.
5
VAT reports & exports
At quarter end, export a VAT-ready report: gross amount, VAT amount, recoverable vs non-recoverable, vendor TRN. One click. Ready to send to your accountant or tax authority.
6
Audit trail stays forever
Every approval decision, budget revision, and expense edit is stamped with a timestamp and username. Nothing can be edited or deleted without a trace. Audit-ready from day one.
Dashboard Showcase
Your command center for every project.
Real-time KPIs, spend trends, and budget health — all in one view.
EXPROTRACK | Manager Dashboard
Total Budget
19.99M
Total Spend
273,965
Budget Used
1.4%
At Risk
0 · Healthy
Spend Trend
↑ 14.2%
Budget vs Actual
6 months
Real-Time KPIs
See total budget, spend, approvals, and project exposure without waiting for a weekly spreadsheet.
Spend Trend Analysis
Spot acceleration in weekly spend early enough to intervene before a category overruns.
Project Health Scores
Prioritise projects that need attention with health indicators your managers can action immediately.
Pricing
Simple, flat-rate pricing
One price covers your entire team. No per-user fees.
Choose monthly billing or save about 17% with annual billing.
Monthly
Annual
SAVE ~17%
Starter
For smaller teams managing up to 5 active projects with unlimited field users.
$79
/month
- Up to 5 active projects
- Unlimited field users
- 2 control users
- Core expense tracking & categorisation
- 2-step approval workflow
- CSV & PDF export
- Receipt attachments (500 MB storage)
- Email support
MOST POPULAR
Pro
For growing teams that need more projects, stronger controls, and a deeper approval stack.
$149
/month
- Everything in Starter
- Up to 20 active projects
- 10 control users
- OOO delegation & escalation
- VAT-aware expense capture
- Quarterly VAT report (GCC-ready)
- Duplicate expense detection
- Budget revision audit trail
- Committed costs tracking
- Priority email support
Business
For larger organisations that need wider rollout, richer reporting, and onboarding support.
$249
/month
- Everything in Pro
- Up to 50 active projects
- Unlimited control users
- Project closure lock & audit
- Advanced reporting & exports
- Dedicated onboarding call
- Priority support
Do I pay per user?
No. Field users are unlimited on every plan, while control users are capped by plan.
Is there a free trial?
Yes, 30-day free trial on all plans.
No credit card required. Cancel any time.
Annual billing saves ~17% (pay 10 months, get 12).
Can I cancel any time?
Yes. No lock-in on monthly plans.
Do you support GCC VAT?
Yes. VAT-aware expense capture with recoverable/non-recoverable split and quarterly VAT report — built for GCC and other VAT-registered markets.
Platform Capabilities
Built for how contractors actually work
Real-Time Budget Visibility
See exactly where every dollar goes across all your projects, updated as expenses are submitted.
Approval Chains That Don't Break
Multi-step approvals with automatic OOO delegation. No more expenses stuck waiting for someone on leave.
VAT-Ready Reports in One Click
Quarterly VAT summaries with vendor TRN, recoverable vs non-recoverable split — ready for your accountant.
No Per-User Fees, Ever
One flat subscription. Your entire team — site engineers, managers, finance — all on one plan.
Full Audit Trail
Every expense, approval, rejection, and budget revision is logged. Audit-ready from day one.
Export in Seconds
CSV and PDF exports for your accountant. QuickBooks-compatible format. VAT breakdown included.
Ready to see where your project money is going?
Start your 30-day free trial. No credit card. Cancel any time.